[Ubuntu-be] IRC meeting 10/03/2011 – Report

Fri Mar 11 17:17:24 UTC 2011

IRC meeting 10/03/2011 – Report
Present at the meeting (in random order) : JanC, clamam, stefwal, 
jurgentje, acraens, massimo21, djim-fey,  woutervddn, Jean7491

Please read Par. 4  !

1. Past and future events
  a. Hobby and computers days - Antwerp 26-27/02/2011 - report
Report and pictures from the hobby and computerdays in antwerp were 
added to the wiki
https://wiki.ubuntu.com/BelgianTeam/ComputerFairs/Antwerp_2011-02-26-27
Good collaboration with the computer clubs C&T eand HCC Vlaanderen. This 
event is a major activity that should be a priority in our calendar. 
Again thanks to the volunteers! A section "Lessons learned: what can we 
improve?" was added in the wiki page as part of the report: feel free to 
contribute with your experience.

  b. Dipro fair Brugge – 13/03/2011
Team and material are OK . 
https://wiki.ubuntu.com/BelgianTeam/ComputerFairs/Brugge_2011-03-13

  c. Dipro fair Charleroi – 20/03/2011
https://wiki.ubuntu.com/BelgianTeam/ComputerFairs/Charleroi_2011-03-20
Adrien and Sylvain are in charge.  Volunteers, please add your names in 
the wiki. nero will send material (banner, tablecloth, stickers, books 
and t-shirts) to Sylvain via Kiala and JanC CD's and free stickers, for 
3 events (Dipro fair, La Foire du Libre and Rewics 2011).

  d. Dipro fair Mechelen – 27/03/2011
nero will coordinate the booth , volunteers, please add your names in 
the wiki 
https://wiki.ubuntu.com/BelgianTeam/ComputerFairs/Mechelen_2011-03-27

  e. Next events
03/04/2011 Dipro fair Genk - 
https://wiki.ubuntu.com/BelgianTeam/ComputerFairs/Genk_2011-04-03 
(coordination: Claudio)
06/04/2011 The Foire du Libre – Louvain-la-Neuve - 
https://wiki.ubuntu.com/BelgianTeam/2011/FoireDuLibre-LLN-2011-04-06 
(coordination: Adrien)
10/04/2011 Dipro fair Ghent - 
https://wiki.ubuntu.com/BelgianTeam/ComputerFairs/Ghent_2011-04-10 
(coordination ?)
04/05/2011 Rewics 2011 - Rencontres Wallonnes de l'Internet Citoyen – 
Charleroi- https://wiki.ubuntu.com/BelgianTeam/2011/Rewics-2011-05-04  
(coordination: Adrien)

  f. As it was a major activity in our calendar, we need a Fosdem 2011 
report in the BelgianTeam wiki.

2. Promotion
  a. t-shirts - Update  : Wouter ordered another 100 t-shirts and will 
deliver soon the pre-ordered (and pre-paid) t-shirts.

  b. Flyers 2011
Please look at  
https://wiki.ubuntu.com/BelgianTeam/PromotionMaterial/ProposalsFlyers2011. 
New proposals can still be added till 18/03 (next IRC meeting). Then we 
will organize a poll with a few design, starting on 25/03 for a wekk. 
The flyers could be ordered in April 2011.

  c. Rollup
New proposals are in the wiki page 
https://wiki.ubuntu.com/BelgianTeam/PromotionMaterial/ProposalsRollup2011  
Please add your comments/preferences in the wiki. Best solution seems a 
rollup with an Ubuntu-logo, a message with a few pictograms or icons, 
mention of ubuntu-be.org and no text. It can be related to the flyer's 
design. This material is expensive: how many items do we need? 1 to 3?
Proposal to the LoCo Council for buying promotion material through 
Canonical will be presented to the IRC LoCo Council meeting on 15/03 at 
22.00 hr. (Brussel's time). Meeting is public, everyone may join the 
meeting in #ubuntu-meeting.

  d. Other goodies (mugs, bags, pens, ... )
A wiki page 
https://wiki.ubuntu.com/BelgianTeam/PromotionMaterial/ProposalsGoodies2011 
is open for designs and details. As warddr (leading the project) is not 
present, the item is skipped.

3. Update Wiki and Web-site
  - Wiki: report from the meeting on 09/03 by Wouter, see his message in 
the mailing list on 10/03/2011 at 13.45hr. All information about 
promotion material and related files will be moved in 
BelgianTeam/Promotion/Material, with links to spreadubuntu and the 
Canonical brand guidelines. woutervddn will continue the update of the 
wiki, home page and Index.
- Web-site: French translation of the Support point manual (bug #718482) 
will be worked on.  Issue of moving pages from wiki to the website will 
be discussed with mongolito404.

4. Other questions
  Ubuntu-be needs a structure and an organization
Volunteers willing to be active in promoting ubuntu need support of 
Ubuntu-be. Other people have questions about the value of ubuntu-be as 
possible partner.
We firstly need an organization with a leading group (a council?) which 
can coordinate our activities, decide about priorities, take decisions 
when needed, including about finances and goods/material belonging to 
Ubuntu-be. The relationship between the leading group and the Belgian 
Ubuntu community should be guaranteed.
As a second step, we need to be recognized as an association and have a 
legal existence (as nonprofit association), at least in financial, 
insurance and public relation matters.
Starting with the 1st step, the wiki page 
https://wiki.ubuntu.com/BelgianTeam/TeamOrganization will be used for 
further brain-storming.
The first measure towards the creation of a LoCo Team council is a 
mission statement and a timing which will both be proposed at the next 
IRC meeting. Further details about the organization will follow, and, if 
there is an agreement on the project, an In Real Life meeting could be 
organized to take decisions in April (?), with all people willing to 
actively participate to the project. Brussels/Vilvoorde is proposed as 
location.
Reactions in the mailing list will be welcome.

5. Next IRC meeting on Friday (and not Thursday!) 18/03/2011 at 21.00 hr.

-- 
jean7491
Ubuntu Belgium Events Team