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Thanks for asking about the room setup.

I think the smaller table will work better near the window because it leaves more space to walk through the center.

If you use the taller shelf by the wall, the plants can still get enough light without crowding the chairs.

For the meeting flow, I would keep the first part casual and let everyone settle in before you start the main discussion.

Yes, I can bring the extra notepads and the blue folders.

Please remind Jordan to label the bins before the group arrives so nobody has to stop and sort things later.

Also, the tea kettle is in the cabinet beside the mugs, and the spare extension cord is in the top drawer.

If you want, I can come by a little early to help move the chairs and test the speaker.

That should make the setup smoother and save time once everyone is there.

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Yes, the plan for tomorrow still works on my side.

I checked the supply cabinet, and there are enough folders, clips, and plain paper for the whole group.

If you want the handouts sorted by topic, I can handle that first thing in the morning before anyone arrives.

The green markers are running low, so I set aside the black and blue ones instead since those are easier to read from across the room.

About the seating, I agree that a wide circle will feel more open than rows, especially if people are expected to talk through ideas together.

You asked whether we should keep the side door open, and I think it is better closed at the start so the room stays quiet.

After the break, we can open it for airflow if needed.

I also found the name cards from the last event, and the blank set is still in good shape.

If anything changes, send me a quick note and I will adjust the setup.
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