[DC LoCo] 2012.09.09 - Takoma Park Folk Festival / Software Freedom Day

[Kevin Cole]

I now have a PDF of the unloading / loading pass and the instructions. So,
those of you who are driving in, please let me know and I'll send a copy of
the pass.  The instructions, I've cut and pasted below:

September 2, 2012

Dear Community Tables Participant:

We are delighted that you will be joining us on Sunday September 9, 2012,
for the 35th annual Takoma
Park Folk Festival. Below are instructions and guidelines for
participation. If you have questions prior
to the Festival, contact Neal at nealcha at gwu.edu or 301-588-4667.

*Festival Location:* Takoma Park Middle School, 7611 Piney Branch Road,
Takoma Park, MD. The
school is one block north of East-West Highway (Route 410).

*Your location:* A map of the Festival grounds and directions to the
Festival can be found on our Web
site at www.tpff.org. Community Tables will be located all around the site.
When you arrive, we will
direct you to your exact location on the grounds. We have made every effort
to be fair in our
distribution of locations and to take into account special needs of some
organizations.

*Time to set up:* *Table set-up is 8:30 to 10:30 a.m.* on the day of the
Festival. *We will not allow
cars to enter the parking lot after 10:30 a.m.,* due to safety concerns as
Festival visitors arrive. If you
come late, your space will still be available. But you will have to unload
from the edge of the Festival.

*Routine for setting up:* *Enter the site from Grant Avenue, which is a
small street off Piney Branch
Road.* Show your unloading/loading pass to our parking lot attendants. Your
pass is included in this email
as a separate attachment. You will drive towards the Community Tables
registration area, near the
main entrance to the school building. We will be there with your site
assignment. To keep traffic
congestion to a minimum,* we ask that you quickly drop off your materials,
park your vehicle off-site at
the lot at the end of Darwin Ave., and then come back to set up your
table.*We will have teams of Boy
Scouts to help you move your materials to your site. *Again, you must
arrive by 10:30 to be able to drive
onto school grounds.*

*Parking:* Your unloading/loading pass entitles you to enter the Festival
site for unloading and loading
only. We cannot provide on-site parking for Community Tables. Parking at
the Darwin lot (see
unloading pass) and at Takoma Park Elementary School (at Holly and
Philadelphia) are on a “first comefirst
served” basis.

*Your site:* We provide a 10’ x 10’ foot booth space with an 8’ table. You
are responsible for everything
else: chairs, canopy, water, supplies, etc. The Festival often falls on a
hot day, and there is little or no
shade in the Community Tables area. Please come prepared. We suggest that
you bring drinking water,
sunscreen, insect repellent, an umbrella, and a hat. We
*strongly*recommend a small canopy for
protection from the elements. The Festival has many wonderful food vendors,
and we encourage you to
patronize them, but you are welcome to bring your own food (but not to cook
it).

*Rain Plan:* The Festival is held rain or shine. We do not have room inside
the building for any
Community Tables. If it rains, you may either remain outdoors or leave.

Prohibited items: The Festival is held on the site of public school, so
County and State rules that
govern school properties apply (e.g., Montgomery County prohibits smoking
anywhere on school
grounds). In addition, the Festival Committee reserves the right to
disallow the display of items deemed
inappropriate. Also, giveaways of inflated balloons are not allowed, as
they are harmful for the
environment.

Conduct: The Committee asks that individuals staffing the tables not
aggressively solicit Festival
attendees. Please canvass or leaflet from behind your tables, and be
considerate of Festival participants,
as well as your fellow community organizations.
Routine for Teardown: For safety reasons, cars will not be allowed back
onto the Festival site until
6:30 pm. You may leave earlier, but you will not be able to bring your car
onto school grounds. Please
allow plenty of time for teardown, as access immediately following the
Festival will probably be a bit
congested.

Festival Program: The Festival Program (subject to change) is available on
our web site at
www.tpff.org. We encourage you to forward this URL to your organization’s
contacts so that they can
spend the day with us, too. The program will also be in the September issue
of the Takoma Newsletter.

Mailing Lists: No matter how exciting or noble your organization, please
remember that our service as
Community Tables Coordinators does not constitute our permission to add our
address to your mailing
list. PLEASE DO NOT ADD US TO ANY PHONE, EMAIL, OR POSTAL DISTRIBUTION LIST.

Again, thank you for participating in the Takoma Park Folk Festival. If you
have difficulties during the
Festival, please go to the Volunteer/Performer Check-In area and ask for
either Karen or Neal. We hope
your day will be productive and enjoyable.

Sincerely,
Neal Chalofsky and Karen Elrich
Community Tables Coordinators
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